GST Debit Note Receipt Help Guide

How to Create/Modify/Cancel GST Debit Note Receipt in Chanakya ERP

Create GST Debit Note
  • Click on GST Debit Note Receipt in Inventory Menu to open GST Debit Note Receipt option (as shown in below image)
  • Debit Note Receipt  No. (DN Receipt No.)will be Created (Automatically & Manual Setting in Document Number Settings option) 
  • Select Entry Date on Clicking on Entry Date Drop Down Box
  • Enter Debit Note No. with Debit Note Date which Was Generated during Debit Note
  • Select the Reason of GST Debit Note (Various Reason Available in Drop Down Box) from Drop Down List you can Select according to your Needs
  • Press "F12" Key to open Party List and Select the Specific Party Details Whose GST Debit Note Receipt is to be Created
  • You can also Click on Three dot (...) to View the Party List and Select it on Clicking it
  • Click on Plus Sign (+) to Open Party Master where you can Create/Add New Party Details in Software, as shown in below image
  • While Selecting Particular Party DetailsPrevious A/c Balance (Credit Or Debit) will be automatically Update in A/c balance Box
  • Invoice Type will Depend on Party address (Intra or Inter State Invoice) and will Appear Automatically
  • Remarks Box is to write Any Remarks regarding GST Debit Note Receipt, or For Particular Invoice, as shown in below image
  • Click on Item Code and Enter Item Code (First Digit or Name of Item) and Press Enter Key to Open Item List Panel in which you can Select Item which you want to Add in GST Debit Note Receipt 
  • Selected Item will Displayed with Item code and other details, Enter Quantity and Select Reason Type for which item is being Added as GST Debit Note Receipt, Debit Note Value will be Calculated automatically when Quantity entered, Click on Save button to Save the GST Debit Note Receipt for Post Sale Discount, as shown in below images

Note:- Sales Return, Post Sales Discount, Deficiency in Services, Correction in Invoice, Change in POS, Finalization in Provisional Assessment and Others are Various Reason to Create GST Debit Note Receipt you can Select According to Situation 

Modify GST Debit Note Receipt
  • Press "F12" Key on Column of Debit Note Receipt No. to Open Previous GST Credit Note List in Modify Mode, as shown in below image
  • Double Click or Select Particular (DN Receipt No.) Debit Receipt Number for ModificationEdit/Modify the Required Column and Click on Save Button to View the Changes, as shown in below image

Cancel GST Debit Note
  • Press "F12" Key on Column of Debit Note Receipt No. to Open Previous GST Debit Note List, as shown in below image
  • Double Click or Select Particular (DN Receipt No.) Debit Receipt Number for ModificationEdit/Modify the Required Column and Click on Save Button to View the Changes, as shown in below image
  • Right-Click with your Mouse on Any Blank Area (Color Area) where you will get option for "Cancel Credit Note" as shown in below image
  • After Clicking on "Cancel Credit Note" Button a New Pop-Up Window will open which will ask "Reason of Cancellation of GST Debit Note Receipt" you will have to provide Reason of Cancel/Delete in Message BoxIf you have to Release GST Debit Note Receipt Serial Number then Select Check Box (By default Check Box is Selected)if not then Uncheck Check Box and then Click on "Cancel Debit Note Receipt" button, as shown in below image


Thank You !

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