GST Credit Note Receipt Help Guide

How to Create/Modify/Cancel GST Credit Note Receipt in Chanakya ERP

Create GST Credit Note Receipt
  • Click on GST Credit Note Receipt in Inventory Menu to open GST Credit Note Receipt option (as shown in below image)
  • Credit Note Receipt  No. (CN Receipt No.)will be Created (No. Setting can be configured through Document Number Settings
  • Select Entry Date on Clicking on Entry Date Drop Down Box
  • Enter Credit Note No. with Credit Note Date which Was Generated during Credit Note
  • Select the Reason of GST Credit Note (Various Reason Available in Drop Down Box) from Drop Down List you can Select according to your Needs
  • Press "F12" Key to open Party List and Select the Specific Party Details Whose GST Credit Note Receipt is to be Created
  • You can also Click on Three dot (...) to View the Party List and Select it on Clicking it
  • Click on Plus Sign (+) to Open Party Master where you can Create/Add New Party Details in Software, as shown in below image
  • While Selecting Particular Party DetailsPrevious A/c Balance (Credit Or Debit) will be automatically Update in A/c balance Box
  • Invoice Type will Depend on Party address (Intra or Inter State Invoice) and will Appear Automatically
  • Remarks Box is to write Any Remarks regarding GST Credit Note Receipt, or For Particular Invoice, as shown in below image
  • Click on Item Code and Enter Item Code (First Digit or Name of Item) and Press Enter Key to Open Item List Panel in which you can Select Item which you want to Add in GST Credit Note Receipt 
  • Selected Item will Displayed with Item code and other details, Enter Quantity and Select Reason Type for which item is being Added as GST Credit Note Receipt, Credit Note Value will be Calculated automatically when Quantity entered, Click on Save button to Save the GST Credit Note Receipt for Post Sale Discount, as shown in below images

Note:- Sales Return, Post Sales Discount, Deficiency in Services, Correction in Invoice, Change in POS, Finalization in Provisional Assessment and Others are Various Reason to Create GST Credit Note Receipt you can Select According to Situation 


Modify GST Credit Note Receipt
  • Press "F12" Key on Column of Credit Note Receipt No. to Open Previous GST Credit Note List in Modify Mode, as shown in below image
  • Double Click or Select Particular (CN Receipt No.) Credit Receipt Number for ModificationEdit/Modify the Required Column and Click on Save Button to View the Changes, as shown in below image

Cancel GST Credit Note
  • Press "F12" Key on Column of Credit Note Receipt No. to Open Previous GST Credit Note List, as shown in below image
  • Double Click or Select Particular (CN Receipt No.) Credit Receipt Number for ModificationEdit/Modify the Required Column and Click on Save Button to View the Changes, as shown in below image
  • Right-Click with your Mouse on Any Blank Area (Color Area) where you will get option for "Cancel Credit Note" as shown in below image
  • After Clicking on "Cancel Credit Note" Button a New Pop-Up Window will open which will ask "Reason of Cancellation of GST Credit Note Receipt" you will have to provide Reason of Cancel/Delete in Message BoxIf you have to Release GST Credit Note Receipt Serial Number then Select Check Box (By default Check Box is Selected)if not then Uncheck Check Box and then Click on "Cancel Credit Note" button, as shown in below image

Note: When you Select Item To Create or Modify Data and User Missed to Enter quantity and Try to Open other Windows in Software then a Message will Display on Screen "Please Enter Quantity" and it is Occurring Continuously while doing some other Work in software or System then in that Case you have to simply Press on OK button and Enter Quantity You can Simply Click on Delete Button Through Keyboard and a Message will displayed on screen "Do you want to delete this Item/Row?",Press Enter Key  to Delete the items/row
  • You can Simply Click on Delete Button Through Keyboard and a Message will displayed on screen "Do you want to delete this Item/Row?",Press Enter Key  to Delete the items/row


Thank You !

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