Kitchen Order Token (KOT) Help Guide

How to Create/Modify/Cancel Kitchen Order Token (KOT) in Chanakya ERP

Note: In Tools Section open Misc.Settings there Select Business Segment as "Restaurant" and Save it and Restart the Software (Logout & Login One Time)

Then You will view Restaurant Segment Inside Software

Create Kitchen Order Token (KOT)

  • Click on Inventory Menu
  • Click on Kitchen Order Token (KOT)
A new window will popped up 

  • KOT No. will be automatically fetched in software
  • Press "F12" to Add Waiter details
  • KOT Date and Timing will be fetched according to System Date & Timing
  • Table wise KOT will be Prepared, Select Table No. on which Billing is to be Proceeded
  • "Table Share Remark" is for Multiple KOT on Single Table, You can Add Some identification Remarks for Identifying the other Person on Same Table (Like Clothes Color, Hair Color, Etc.)
  • You can also Add "Special Instructions" to Menu order during KOT Preparation and Your "Current KOT Value" will be displayed, as shown in below image
  • Click on Save Button to Save KOT and a Message will display on Screen,"Successfully Saved, KOT No.: 0000009", Click on OK button to Save the Required KOT, as shown in below image
  • You Can find "Approx Unbilled KOT for Selected Table", For Particular Table Total Number of Unbilled KOT Price in RS. will be displayed at Bottom Left Corner of the Screen
  • "Save" Button will Manually Save the Bill and "Print" Button will Ask KOT Print Option and after KOT will be Automatically Saved
  • While Clicking on Preview Button you will get option of Viewing the KOT before Printing, You can Preview the KOT and Particular KOT can be Exported in Multiple Extension and can also be Send as an Attachment File through Email as shown in below image

Modify Kitchen Order Token (KOT)

NOTE:-      Only "Unbilled" KOT will be Open in Modify Mode,If you Try to Open "Billed" KOT in Modify mode then a Message will be displayed on Screen, "Invoice NO.: has been generated for this KOT. Therefore, only VIEW Mode allowed.", It means that you can only view the particular Billed KOT
  • Press "F12" key on KOT No. to Open Previous KOT List, Select/Double-Click on Particular "Unbilled "KOT to Open it in Modify mode to Edit details, as shown in below image
  • If You try to Open "Billed KOT" you will Receive a Message on Screen ""Invoice NO.: has been generated for this KOT. Therefore, only VIEW Mode allowed.", as shown in below image
  • After Modifying KOT then Click on Save Button, a Message will display "Successfully KOT Modified", Click on OK button to Save the Changes made, as shown in below image

Cancel Kitchen Order Token (KOT)

NOTE:-      Only "Unbilled" KOT will be Open in Modify Mode and Further Processed for Cancellation, If you Try to Open "Billed" KOT in Modify mode then a Message will be displayed on Screen, "Invoice NO.: has been generated for this KOT. Therefore, only VIEW Mode allowed.", It means that you can only "View" the particular Billed KOT, You can not Cancel the Billed KOT.
  • Press "F12" key on KOT No. to Open Previous KOT ListSelect/Double-Click on Particular "Unbilled "KOT to Open it in Modify mode to "Cancel KOT", as shown in below image
  • If You try to Open "Billed KOT" you will Receive a Message on Screen ""Invoice NO.: has been generated for this KOT. Therefore, only VIEW Mode allowed.", In view Mode KOT cannot be Cancelled, as shown in below image
  • Unbilled KOT will be Displayed and Right Click on Blank Color Area (Color), where You will get "Cancel KOT" option, as shown in below image
  • After Clicking on "Cancel KOT" Button a New Pop-Up Window will open which will ask "Reason of Cancellation of KOT" you will have to provide Reason of Cancel/Delete in Message BoxIf you have to Release Invoice Serial Number then Select Check Box (By default Check Box is Selected)if not then Uncheck Check Box and then Click on "Cancel KOT" button, as shown in below image
  • After Clicking on "Cancel KOT" of Particular Bill, a Message will be Displayed on Screen "Successfully KOT Cancelled" , as shown in below image


For More Query/Support, Feel free to Generate Ticket or Call us on +91 8447740155

Thank You !

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