Item Master Help Guide

How to Create/Modify/Delete Item in Chanakya ERP

Create Item Master

  • Click on Item Master in Master Menu to open item master option as shown in below image.

  • Enter/select appropriate value in field shown in above image.
  • Description of each field is given below. (fields name marked with * are mandatory field.)
    • Category (*): Select category of item from the list (Goods/Services)
        • Goods : Stock/Inventory will be kept.
        • Services : Stock/Inventory will not be kept.
    • Item Code (*): An unique code of Item. It will also be considered as Barcode.
    • Description : Description/Details of Item.
    • HSN/AC Code: Enter HSN/SAC for the item or services. (Do not enter anything except HSN/SAC )
    • Barcode Print : Select "Yes" for print barcode sticker of item during purchase else select "No".
    • Batch Required: Select "Yes" for manage Batch Wise Stock of item (like pharma segment) else select "No".
    • Unit : Select unit for the item from list like Pcs./Kgs./Mtr./Pair etc.
    • Qty/Case : Enter packing of items if you want to manage case/packing/carton during invoicing else continue with default value "1". (Case Billing can be enabled from Misc. Settings)
    • Re-Order Level: Enter Re-Order Level for item for generate auto purchase order if stock goes below ROL. Default Value "0".
    • Purchase Price : Enter Purchase price of item (exclusive GST)
    • MRP : Enter MRP of item (inclusive GST)
    • B2C Price : Enter Retail/Counter Sale Price (inclusive GST), if different from MRP.
    • B2B Price : Enter WholeSale/B2B Sale Price (inclusive GST), if different from MRP. (Discount will be applied during billing separately through manual entry or automatically through Misc. Settings and Party Wise Discount configuation)
    • Location/Bin No.: Enter Location/Rack No/Storage ID etc to find item physically (if applicable.
    • Product Group (*):  Select Product Group for Item. To Create New Product Group Click on "+" Symbol or Press "F12" Key of Product Group Box. (Select/Create N/A if not applicable)
    • Brand Group (*):  Select Brand Group for Item. To Create New Brand Group Click on "+" Symbol or Press "F12" Key of Brand Group Box. (Select/Create N/A if not applicable)
    • Mfg By:  Select Manufacturer (useful for pharma segment) for Item. To Create New Manufacturer Click on "+" Symbol or Press "F12" Key of Mfg By Box.
    • GST Group:  Select GST Group for Item to apply correct GST on item during transaction. To Create New GST Group Click on "+" Symbol or Press "F12" Key of GST Group Box. (To Apply correct GST Rate on GST Group use Applicable GST Settings)
    • Status (*) : Select "Active" as status for create new item.
    • Now Click on "Add" Button to create this item.
      • When item will successfully created then a message will appear like below image.

    • Click on any button.
      • Yes : To refresh item list
      • No : Continue without refreshing item list.

Modify / Deactivate (Delete) Item.

  • Click on Item Master in Master Menu to open item master option shown below.

  • Double click on item which you want to modify or deactivate from the list as shown in above image. Item can be also searched through search item option.
  • Then change the value as per requirement/need.
  • To deacticate Item
    • Status (*) : Select "Deactive" as status for deactivate item for transaction & reporting.
  • Click on Save Button to save the changes.
    • When item will successfully created then a message will appear like below image.


    • Click on any button.
      • Yes : To refresh item list
      • No : Continue without refreshing item list.

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