Item Master Help Guide

How to Create/Modify/Delete Item in Chanakya ERP

Create Item Master

• Click on Item Master in Master Menu to open item master option as shown in below image.

• Enter/select appropriate value in field shown in above image.
• Description of each field is given below. (fields name marked with * are mandatory field.)
• Category (*): Select category of item from the list (Goods/Services)
• Goods : Stock/Inventory will be kept.
• Services : Stock/Inventory will not be kept.
• Item Code (*): An unique code of Item. It will also be considered as Barcode.
• Description : Description/Details of Item.
• HSN/AC Code: Enter HSN/SAC for the item or services. (Do not enter anything except HSN/SAC )
• Barcode Print : Select "Yes" for print barcode sticker of item during purchase else select "No".
• Batch Required: Select "Yes" for manage Batch Wise Stock of item (like pharma segment) else select "No".
• Unit : Select unit for the item from list like Pcs./Kgs./Mtr./Pair etc.
• Qty/Case : Enter packing of items if you want to manage case/packing/carton during invoicing else continue with default value "1". (Case Billing can be enabled from Misc. Settings)
• Re-Order Level: Enter Re-Order Level for item for generate auto purchase order if stock goes below ROL. Default Value "0".
• Purchase Price : Enter Purchase price of item (exclusive GST)
• MRP : Enter MRP of item (inclusive GST)
• B2C Price : Enter Retail/Counter Sale Price (inclusive GST), if different from MRP.
• B2B Price : Enter WholeSale/B2B Sale Price (inclusive GST), if different from MRP. (Discount will be applied during billing separately through manual entry or automatically through Misc. Settings and Party Wise Discount configuation)
• Location/Bin No.: Enter Location/Rack No/Storage ID etc to find item physically (if applicable.
• Product Group (*):  Select Product Group for Item. To Create New Product Group Click on "+" Symbol or Press "F12" Key of Product Group Box. (Select/Create N/A if not applicable)
• Brand Group (*):  Select Brand Group for Item. To Create New Brand Group Click on "+" Symbol or Press "F12" Key of Brand Group Box. (Select/Create N/A if not applicable)
• Mfg By:  Select Manufacturer (useful for pharma segment) for Item. To Create New Manufacturer Click on "+" Symbol or Press "F12" Key of Mfg By Box.
• GST Group:  Select GST Group for Item to apply correct GST on item during transaction. To Create New GST Group Click on "+" Symbol or Press "F12" Key of GST Group Box. (To Apply correct GST Rate on GST Group use Applicable GST Settings)
• Status (*) : Select "Active" as status for create new item.
• Now Click on "Add" Button to create this item.
• When item will successfully created then a message will appear like below image.

• Click on any button.
• Yes : To refresh item list
• No : Continue without refreshing item list.

Modify / Deactivate (Delete) Item.

• Click on Item Master in Master Menu to open item master option shown below.

• Double click on item which you want to modify or deactivate from the list as shown in above image. Item can be also searched through search item option.
• Then change the value as per requirement/need.
• To deacticate Item
• Status (*) : Select "Deactive" as status for deactivate item for transaction & reporting.
• Click on Save Button to save the changes.
• When item will successfully created then a message will appear like below image.

• Click on any button.
• Yes : To refresh item list
• No : Continue without refreshing item list.

Author : Mr. Dhiraj Kumar